P2P Transformation: How a luxury industry giant digitalized around 20 countries in under a year?

+300 000

invoices processed annually

+20 000

suppliers

+3000

internal & external users

+6300

supplier contacts

Description of the P2P Transformation Project

The Cyrias teams supported a major international player in the watchmaking industry in the digital transformation of its procurement processes and the deployment of the Ivalua Procure-to-Pay platform for its indirect spend.

In a context of strong growth and increased operational demands, the client sought to structure its purchasing processes, increase the reliability of its financial flows, and improve supplier collaboration.

To meet these challenges, Cyrias relied on a methodology proven with other clients, capable of supporting the company in the design, configuration, and deployment of an international P2P project in less than a year, across more than 20 countries (in Asia, North and South America, the Middle East, and Europe).

Context & Challenges

The processes previously in place at this client were fragmented and lacked transparency: numerous invoices arrived without purchase orders, validation and payment cycles could exceed 90 days, and manual workflows led to errors or loss of information (lost invoices). These limitations slowed down the supply chain and put supplier relationships under pressure.

The main challenge was to implement a high-performance and scalable P2P system, capable of supporting a complex industrial environment while improving financial visibility and overall performance.

This deployment was designed using a “Guided Buying” approach, offering a simplified user journey where the tool intuitively guides the user through every step of their procedures.

The major objectives guiding this project were:

Structure purchasing processes
to establish a clear, standardized, and transparent organization.

Secure and accelerate financial processing
by reducing lead times while ensuring data accuracy.

Strengthen supplier collaboration
by streamlining exchanges and consolidating strategic relationships.

International deployment
by adapting to the specific regulatory issues of each country.

Answers provided by Cyrias

An agile methodology: involving a dedicated team of Cyrias experts working in direct collaboration with business teams.
Rapid deployment: thanks to our market expertise and extensive knowledge of best practices.
Interfaces: integration with Accounting and Finance ERPs, and interfaces with contract management systems.
Activation of Ivalua modules: SRM, P2P, Invoice, FNP/CCA.
Implementation of OCR: optimization of processing times and automated invoice capture adapted to legal entities.
DOA (Delegation of Authority): optimizing the validation process for Purchase Requisitions (PR) and invoices.

Benefits

Reduced invoice validation lead times: from 90 days to less than 30 days.

Real-time financial visibility.

Seamless 360° visibility: from the purchase request to invoicing for end users.

Reduction in the number of invoices: processed without a purchase order (PO) or goods receipt.

Rapid solution rollout: 20 countries in 12 months, with high user adoption rates.

Automated tax calculation: based on each country’s regulations, preventing manual entry errors by end users.

This project demonstrates that an international Ivalua P2P deployment can be achieved in less than a year.

Cyrias enabled this luxury leader to transform its procurement processes and equip itself with a scalable platform aligned with its growth ambitions.